Brix

Brix enables centralised and hierarchical database editing on articles and/or goods that are the subject of customs procedures. By using an environment organized in such a way where authorised users or teams classify goods according to the Combined Nomenclature, there is no more need for the daily, repeated classifying goods that, in turn, reduces the possibility of errors.

An inbuilt system for verifying input data ensures that the documents are in accordance with the rules and conditions, as well as the formal requirements prior to entering documentation into the eCustoms system. Apart from the rules prescribed in the Act and implementing regulations, Brix warns users of potentially incorrectly entered data (e.g. verification of the net weight in relation to the quantities in supplementary units such as litres, kilograms, kilograms net drained weight, cubic meters, etc).

A system of daily referent data updates – TARIC and of code lists, as well as application upgrades in compliance with the Act ensure compliance with the customs regulations.

An operation log is used for recording, enabling the traceability of data from the moment it was entered into the data system to the moment it left the system.

Each document has its own time traceability based on the following criteria: employee, performed activities (created, changed, printed, sent via e-mail, etc.) and the time of the performed activity.

Apart from these elements, each electronically signed document exchanged with the customs or other state institutions has archived messages from the first sent message to the last exchanged message in accordance with the prescribed procedure.

The inheritance of data from the declaration, or IE messages in the service invoice, creating predefined items and contract elements reduces the possibility of errors in drafting financial documentation.

Connecting with the user's ERP application and the automatic transfer of service invoices and other financial data into the bookkeeping system eliminates any possibility of errors that would have occurred during copying.

The customs authority of any EU Member State can be given electronic access, review and analysis of all electrically signed declarations, alongside which the following paperwork can be found in eFolder:

• documentation (electronic or scanned) – serving as a foundation for the declarations – invoice, agent authorization, bills of lading, certificates of origin, licenses, etc.,
• electronic messages exchanged with the customs from the declaration submission to the conclusion of the procedure,
• documentation (electronic or scanned) created in accordance with the declaration – requests, statements, certificates, appeals, specifications, etc.,
• documentation (electronic or scanned) submitted before inspection and other state bodies and agencies – applications, requests, notifications, etc.,
• other electronically signed documentation based on customs declarations and exchanged with the state bodies, together with the archived exchanged messages – fiscal invoices.

Brix allows the user to see the records on making backup copies of databases. At the same time, the application warns if there are any irregularities. The messages are clearly displayed on the user interface.

By placing the database on the Cloud service, where high system availability, information security and multiple backup copies are ensured with some of the safety-data centres authorized and standardized in accordance with the information security standard (ISO27001:2013).

Brix has no time limit for data keeping. The manufacturer proposes the best options through an individual approach, after performing a risk analysis or damage analysis.

The application ensures fine grained data access control.

Administrative role that comes with the highest authority ensures access control and authority level for all other application users. In this way, the information security officer has complete control over sensitive data access.

The company's own organization structure is defined, application users are categorized into groups and licences and the rights of application users are determined on all levels.

Database access is protected by two separate authentication levels.

Using the database on the server (administration / system works), authentication requires the use of a username and password combination that is different from the combination for using data from the database through the application.